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POLICY
The South Fens Business Centre's policy
is to provide and maintain a safe and healthy
working environment for employees,
tenants and visitors to the Centre.
Tenants are responsible for health and safety
within their own units and must ensure that
any particular hazards are notified in writing
to the Centre Manager who has day-to-day
responsibility for the Centre. Particular
consideration should be given to hazards
that might arise - if Centre Staff or Emergency
Services need to gain access to any unit.
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Tenants
must ensure that they comply with current
health and safety
legislation and; |
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Ensure
immediate working environments are free
from potential hazards and that means
of escape are kept clear at all times |
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Provide
a First Aid Kit |
Acquaint
all with fire exits/escape routes and fire
safety instructions. In the event of any
accident the following information must
be recorded and an Accident Report Form
completed and a copy provided to the Centre
Manager to include;
| 1 |
Name
of injured person |
| 2 |
Details
of the Accident |
| 3 |
Name
of any witness |
| 4 |
Treatment
/ action taken |
SECURITY
The Centre is provided with a 24 hour monitored
CCTV which is linked to a central reporting
station.
Entry Cards
Access for 'approved' personnel to the Centre
is controlled by the use of access control
cards. These cards operate the main external
doors of the buildings. Cards may be added
or deleted as required and individual companies
are responsible for the recorded allocation
of cards to their staff, and for returning
the cards when staff leave their employment
or the company leaves the Centre.
All companies which use the system must
supply Reception with the name, address
and telephone number of a person who may
be contacted in case of an emergency. Failure
to do this will prevent companies from being
included in the system.
FIRE ALARM
The Fire Alarm panel to notify of an emergency
is situated at É..
Please note the fire alarm will automatically
shut down the gas fired boilers so that
they are no longer in operation.
Tenants are responsible for providing suitable
fire fighting equipment (such as extinguishers)
within their units.
What to do if you discover
a fire
| Between
9.30am to 5.30pm |
IMMEDIATELY
operate the nearest Fire Alarm Call
Point and inform Reception of Location
and any other details |
| Outside
normal hours: |
IMMEDIATELY
call the Fire Brigade by Dialling 9
followed by 999 |
On Hearing The Fire
Alarm
The fire alarm bells will be tested on the
first Monday of the month between 9.00am
and 9.30am in the Centre. The test consists
of two alarms of some 10 Ð 15 second duration
each. Any alarm over above that period of
time should be considered to be a genuine
alarm and the following evacuation procedure
must be followed.
On hearing a continuous sounding of the
fire alarm bell, everyone must leave the
building and proceed to the assembly points
assigned to individual tenants where a roll
call will be made by their appropriate Fire
Warden.
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Switch
off electrical appliance and lights |
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Close
all windows and doors |
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Use
the nearest available exit |
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Do
not use lifts |
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Do
not stop
to collect personal belongings |
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Do
not re-enter
building until instructed that it is
safe to do so |
FIRE
WARDENS
Each business should
give the name of their appointed Fire Warden
to the Centre Manager when they first move
in. General access areas, such as the Conference
Rooms, Meeting Rooms and toilets are covered
by the Manager and Reception staff.
Fire
wardens must:-
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Familiarise
themselves thoroughly with their assigned
area and with the disabled refuge points. |
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Arrange
for a substitute to stand in whenever
they are absent from the office. |
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During
an evacuation ensure all windows and
doors, particularly fire doors, are
closed before leaving their area. |
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When
satisfied that the evacuation is complete,
quickly go to their prescribed assembly
point and make a roll call of their
staff. |
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Then
report to the Centre Manager or deputy
to report any missing staff or that
all staff are accounted for. |
Designated Assembly
Points
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Everyone
should go to their designated assembly
points immediately on hearing the continuous
fire alarm bell. Your appointed Fire
Warden will check to see that everyone
is accounted for or if anyone is missing.
DO NOT RE-ENTER
THE BUILDING at any time unless
instructed to do so by your Fire Warden. |
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All
companies must ensure that Reception
always has a current list of all employees. |
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Tenants
visitors should assemble with the respective
company. All visitors will be required
to sign the Visitors Book in case of
fire. At all meetings held in the Conference
or Meeting Rooms organisers should keep
a record of those in attendance. |
GAS ALARMS
If a tenant becomes aware of a gas leak
they should advise Reception immediately
in person and not
by telephone. The alarm will be raised by
the sounding of an air horn.
Tenants should:-
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Evacuate
the premises immediately |
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Ensure
that everyone within their work space
is evacuating the premises |
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Check
that no one has been overcome by fumes
etc., if they have, advise Reception
and evacuate the person affected from
site and apply First Aid procedures
immediately |
Tenants should NOT:-
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Activate
the fire alarm system |
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Touch
light switches |
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Touch
electrical sockets |
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Re-enter
the building until the all-clear has
been given by your Fire Warden |
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Use
the telephone; report in person to your
nearest reception area |
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